User Roles Regulate Access Rights to Resource Pool Managing Access through Roles With Rillsoft Cloud, you can define access rights to various areas based on user roles. User roles are not specific to any project and regulate access rights to the resource pool, user management, modules like the calendar, and working with project portfolios, among other things. User Roles Setting Access Rights for Other Users
Online Approval for Vacation Requests Approve Vacation Requests Online When approving a vacation request, it’s crucial to consider factors such as remaining vacation days and potential overlaps with scheduled tasks. Rillsoft Cloud automatically checks for conflicts, assisting you in the approval or rejection of vacation requests. Supervisors or project managers have access to relevant information. Vacation Request Approval
Personnel Scheduling Team Deployment Grouping Departments, Locations, and Subcontractors into Teams for Personnel Scheduling For projects, you can assemble teams that may consist of departments, locations, and, if necessary, subcontractors. This allows you to consider not only the planning based on professional qualifications but also the locations of your employees. Team Deployment with Personnel in Multiproject Team Workload with Projects and Personnel"
Absences of All Team Members in the Project Clear representation of the absence times of all team members Vacation planning provides you with an easy and clear organization of absence times, taking into account access rights to specific information. In the calendar, you can flexibly group the absence times of all team members under meaningful labels. Absences of all team members in Rillsoft Project Absences of all team members in Rillsoft Cloud
Structuring Personnel Resources in a Multi-Project Environment View Your Projects in Staff Scheduling from Various Perspectives By structuring the employee overview based on planning criteria, you can view your projects in a multi-project environment from different angles. Criteria such as teams and professional qualifications are available for selection. Especially in multi-project environments, it is important to know how a resource is scheduled in different projects. With Rillsoft Cloud, you not only see that employee A is fully scheduled with 80 hours in week 4; you also see that 40 hours are allocated to project 1 and 40 hours to project 2.
Professional Qualifications as the Foundation of Workforce Scheduling Professional Competencies for Rough Planning, Capacity Alignment, and Cost Estimation Assign professional qualifications or roles to your personnel resources, creating an essential foundation for meaningful capacity alignment. Whether you need to conduct rough planning or a feasibility study, you can achieve this – independent of specific individuals – through personnel planning based on professional competencies. Start by selecting only the required professional qualifications for task execution and specifying the necessary quantity of corresponding resources.
Project Time Tracking for Flexible Effort Planning Dealing with deviations - managing remaining effort If there are discrepancies in your project, such as between planned and actual working hours or planned effort versus actual effort, you can enter these discrepancies in an input dialog during project time tracking. Here, you can also find additional information about an effort plan for a task, such as notes or comments from colleagues. Flexibly adjust planned work effort during on-demand time tracking and manage remaining effort Adjusting project effort after time tracking
Employee Workload in Multi-Project Planning Keeping an Overview with Dynamic Employee Workload Insights This evaluation dynamically informs you about the workload and, if necessary, overloading of your employees in a multi-project environment. In both the planning phase of a single project and in the context of multi-project planning, Rillsoft Cloud checks if the selected employee has enough available time. It considers factors such as vacations, their tasks in other projects, team memberships, and professional competencies.
Recording Working Hours in Projects Quick time tracking in the calendar or detailed via an input dialog The hours worked on a task can be recorded directly in the calendar, in a table, or in detail through an input dialog. In the calendar, times can be quickly recorded using a one-click function. Proposed working hours are suggested and can be recorded as actual hours worked with a single click. Through the table, the hours worked can be quickly entered via predefined percentages.
Adjusting deadlines after time tracking Automatic task and deadline adjustments after timesheet After incorporating approved feedback, all tasks and project deadlines are reviewed and adjusted to the new situation, if necessary. This can result in changes to the project plan. Variations from the previous plan are graphically and comprehensively presented. Scheduled work hours in the project Deadline adjustments in the project Capturing detailed worked hours
